OSCEOLA COUNTY PARKS COMMISSION DRAFT

Personnel Committee

February 28, 2012

Chairman Roger Elkins called the Personnel Committee meeting to order at 1:00 p.m. Prayer was received followed by the pledge to the flag.

Present: Commissioners Elkins, Thompson and Powell

Others: Carl Baumgras, Julie Homan, Roger Weeks, Richard & Merry Cook

Absent: none

Recommendation by Commissioner Powell, support by Commissioner Thompson to approve the agenda with addition. Recommendation carried.

Public Comments: none.

Recommendation by Commissioner Powell, support by Commissioner Thompson to approve the minutes of August 23, 2011 as presented. Recommendation carried.

New Business:

A request from a seasonal camper at Rose Lake from site A5 to allow volunteering for services and for the Parks to give restitution for his site for his service. The Personnel Committee discussed the current policy that the Park employees follow regarding volunteer services and made the following ruling regarding camping and volunteering. Recommendation by Commissioner Thompson, support by Commissioner Powell to add the following ruling to the Park volunteer policy; The Park Managers have authority to approve the sites for volunteers to use for service if all workers sites are filled. The premium sites will not be available to fill volunteer services. Recommendation carried.

Introduction of Roger Weeks, a candidate for Rose Lake Manager was made. Roger has worked at Brower Park as a custodian in past years. Roger was interviewed by Parks Chairman Morris Langworthy and Parks Director Carl Baumgras. His references were reviewed and a background check came back good. The Parks Director would like to recommend Roger Weeks for the Rose Lake Manager position. Recommendation by Commissioner Elkins, support by Commissioner Thompson to approve Roger Weeks as the 2012 Rose Lake Manager. Recommendation carried.

Dirk Huntley, a candidate for Rose Lake Assistant Manager was made. Dirk, a Barryton resident with a background in camping and working at RV parks, was not available for the meeting. His references were reviewed and a background check came back good. The Parks Director would like to recommend Dirk Huntley for the Rose Lake Assistant Manager position. Recommendation by Commissioner Powell, support by Commissioner Thompson to approve Dirk Huntley as the 2012 Rose Lake Assistant Manager. Recommendation carried.

The Personnel Committee reviewed the Evaluation of Personnel form and made the following recommendation for change. Recommendation by Commissioner Powell, support by Commissioner Thompson to approve the adjustment of the form by adding more space for written comments on each category and adding an additional sheet if required. Recommendation carried.

The Personnel Committee reviewed the manager bonus and agreed to leave as approved by the Parks Commission at the February 7, 2012 meeting.

The Personnel Committee reviewed the volunteer program and an advertisement for personnel recommended by the Parks Director. The request for advertisement will be reviewed for policy wording and incorporated into the green manual for employees.

The Personnel Committee will continue to review the Parks Handbook for Personnel. The Committee would like for the Park Director to have the personnel review and make any of their concerns for changes available at future meetings.

The Personnel Committee reviewed the customer complaint procedure. The Committee would like to make sure the breakdown of the surveys being turned in will be addressed for measures in place to correct this from happening in the future.

The Personnel Committee reviewed the grievance procedure for personnel and would like to see a complaint form developed for this procedure.

The Personnel Committee reviewed the personnel handout of names, positions, and wages. The addition of the Rose Lake personnel was added to the form. Rose Lake will still need to fill a maintenance position. Crittenden maintenance position was changed to a five month position.

Old Business: none

Park Managers Comments: Rose Lake manager discussed a few items that may need to be addressed; such as roads not being defined and boat charges. He will review these items with the Parks Director at a later time. He discussed his work at Mecosta County Parks and his position as custodian. The Committee discussed that Rose Lake residents can put their boats into the waters at the boat launch prior to May 11, 2012 without having to pay a vehicle pass fee and Commissioner Thompson will mention this at the next meeting of the Rose Lake Property Owners Association.

Public Comments: Commissioner Powell discussed the ball diamond at Rose Lake Park and would like to make sure this is discussed at the next walk through meeting at Rose Lake Park.

Recommendation by Commissioner Powell, support by Commissioner Elkins to adjourn at 2:30 p.m. Recommendation carried.

Respectfully submitted,

___________________________________________

Julie Homan – Administrative Secretary/Bookkeeper

Draft until approved at next meeting.