OSCEOLA COUNTY PARKS COMMISSION
February 7, 2012
Commissioner Langworthy called the meeting of the Osceola County Parks Commission to order at 4:10 p.m.
Present: Commissioner Langworthy, Jr., Commissioner Elkins, Commissioner Powell, Commissioner Maturen, Commissioner VanEpps, Commissioner Tiedt, Commissioner Brock and Commissioner Gingrich.
Absent: Commissioners Thompson and Jacobs.
Park Personnel: Carl Baumgras, Julie Homan, Rose Lake Park: Sandy Bell, Crittenden Park: Richard & Merry Cook.
Motion by Commissioner Brock, supported by Commissioner Tiedt to approve the agenda as written. Motion carried unanimously with addition.
Public Comments – Sandy Bell, Rose Lake Store spoke to the Parks Commissioners regarding the store sales for 2011, vendor sales and the impact on the store business, advertising for the store and the volunteers at the park. Sandy offered several suggestions; hosting the Saturday morning coffee, park advertisement and discounts, face book page for the parks, and selling vehicle passes at the store when park personnel are not available. The Park Commissioners will discourage all vendor sales in the parks, especially wood sales and do not tolerate chain saw operation in the Park except by Park personnel. The Park Commissioners will allow for vehicle passes to be sold at the store when needed.
Approval of Prior Minutes. Motion by Commissioner Tiedt, supported by Commissioner VanEpps to approve the minutes of January 19, 2012 with corrections as requested by Parks Director. Motion carried unanimously.
Financial Report: Julie Homan gave the following financial report. Park balances as of January 31, 2012 were as follows: Revenues - $16,951.41, Expenditures - $14,181.48, Citizens Bank balances - $68,039.73, and cash on hand with the County Treasurer office of ($2,186.02). With $20,000.00 owed to the County, the balance of cash on hand is $45, 853.71 as of January 31, 2012.
Directors Report: Parks Director Carl Baumgras gave the following Parks Directors Report. He discussed the current Digital Rez Computer Software for Reservations and talked of a company called Campground Masters for use on reservations. He discussed the hiring for Rose Lake Park Manager position is complete and a background check is being administered. He handed out The Past-The Future for the Parks and discussed improving marketing, as well as his resolutions for 2012. Motion by Commissioner Brock, supported by Commissioner Powell to purchase Campground Master software for the parks computers. Motion carried unanimously.
Finance Committee Report: No new business.
Personnel Committee Report: No new business.
Motion by Commissioner Tiedt, supported by Commissioner Brock to approve accounts payable of $4,899.39. Motion carried unanimously.
The park operations and the employee green book manual will be assembled for all the Park Commissioners and should be available at the next meeting.
Park Employee County pay raises were reviewed. Seasonal employees will be exempt of the $500/$250 for 2012 County employee pay increase memo that was received. The Exec Secretary and Parks Directors position would be available for the $250 pay increase. The Exec Secretary addressed the Board and asked that she not be considered for the raise. The Parks Director indicated he not be considered for this raise as well.
The survey form was reviewed for changes. The Personnel and Finance Committees to review this form and suggest recommended changes for the next meeting. Chairman Langworthy recommended removing the priority listing from the form. A lockbox for the forms was reviewed for security purposes.
The evaluation process will be reviewed at the next Personnel meeting.
Chairman Langworthy submitted “How to Address Customer Complaint” handout. He touched on pages with important information that should be incorporated as a guideline for the Parks. He suggested that the Commissioners read the handout and discussed adopting the procedure at the next meeting.
Park Manager bonuses were reviewed and the Park Commissioners will leave Crittenden Park Manager bonus same as the 2011 season.
No changes were needed regarding the 5-year plan. The goal setting for 2012 were reviewed for online presence needed and the Parks Directors resolutions.
Park Manager Comments: none.
Public Comments: Signage on M-115 was requested and the Parks Director will look into this with DOT. Commissioner Gingrich discussed the history at Rose Lake Park, the baseball diamond, and the mini golf maintenance. Commissioner Langworthy discussed State Mandates the Parks follow and reviewed the meetings in which all Park Commissioners can do a walk through at both parks in the Spring and Fall and encouraged all to express their comments/concerns.
Motion by Commissioner Tiedt, supported by Commissioner Brock to adjourn at 6:20 p.m. Motion carried unanimously.
Julie Homan – Executive Secretary/Bookkeeper
Draft until approved at the next Osceola County Parks Commission Meeting