OSCEOLA COUNTY PARKS COMMISSION                DRAFT

Finance Committee

July 10, 2012

 

Chairman Commissioner Tiedt called the Finance Committee meeting to order at 1:00 p.m. The pledge to the flag was given, followed by prayer.

 

Present:            Commissioner Tiedt, Commissioner VanEpps and Commissioner Powell.

Others:             Carl Baumgras, Julie Homan, Merry Cook, Roger Weeks

 

Motion by Commissioner Powell, support by Commissioner VanEpps to approve the agenda with one addition.  Motion carried.

 

Public Comments:  none

 

Motion by Commissioner VanEpps, support by Commissioner Powell to approve the minutes of June 5, 2012 as presented.  Motion carried.

 

New Business: 

 

Recommendation by Commissioner Powell, support by Commissioner VanEpps to approve the claims presented in the amount of $11,862.95.  Recommendation carried.

 

The June breakdown of revenues and expenditures were reviewed.  Discussions regarding cash balance and park expenditures were reviewed. The weather is playing a big part in the increase in revenue, $24,000 over last year.  Expenditures have a $6,500 increase over last year but are being closely monitored.

 

Budget amendment #1 was received.  An increase of $360.00 to Personnel Physical to cover cost of CPR Training for Employees and the decrease was from building maintenance.  Recommendation by Commissioner VanEpps, support by Commissioner Powell to approve Budget Amendment # 1 for $360.00.  Recommendation carried.

 

The Rose Lake Youth Camp was discussed regarding a number of concerns from the Parks Director.  Commissioner VanEpps would like to see a letter of concerns and issues and how to resolve them, to be addressed to the RLYC by the Parks Director. 

 

The Rose Lake Main South Restroom shower repair was discussed.  The Parks Director discussed the center shower on the women’s side is not in working order at this time.  The Finance Committee would like to have this shower put back in working order and will address a permanent fix with the grant application filed for the renovation of the South Main Restroom at Rose Lake.

 

The 2013 budget items were discussed.  The Parks Director would like the Park Managers to review all needs of equipment and supplies and put together their notes for review at the next Parks Commission meeting.  He discussed the office at Crittenden Park needs to be insulated and for Rose Lake Park gate house needing insulation.  The Finance Committee would like the dollar amounts and priority of these budget ideas submitted by the Parks Director in place for the next meeting and to indicate if they can be done in-house or need for contractors to do the work.

 

Old Business:

 

The 5 year plan was reviewed for changes and additions or just to move the items on the plan to dates that are feasible for the budget.  The Crittenden restroom foundation is in need of repairs and will replace the two additional restrooms with foundation repair to restroom for 2013 and change the dollar amount from $11,000 to $5,000 for the repair.    

 

The Project Listings for May 18th Walk around at both parks were reviewed.  An entrance sign for Rose Lake Park was discussed with no recommendation at this time.

 

Park Manager Comments:  Roger Weeks, manager of Rose Lake Park discussed a gate is needed at the east end of the park to close off entry into the park.  The Parks Director was asked to follow up on the gate and report back with findings at next board meeting.  Firewood is still being sold at the parks and the Manager will work to discourage vendors from doing so.  The dump station at entrance of park may be full and was given a recommendation to get bids for a mid season pumping.  A suggestion for the mini golf was made for the Store Managers daughter to help drum up business in the off season.  This will be reviewed at a later date.  Merry Cook, wife of Manager at Crittenden Park discussed some of the incidents over the fourth, mostly kids abusing the park by stuffing rolled hand paper in the toilet and marking nasty pictures on the poles for the pavilion, but otherwise was a very good fourth at the park.  Julie Homan, bookkeeper for the parks discussed the Campground Master receipt problem and no means to correct the sequential problem of receipts.  The managers were asked to contact the Campground Master maintenance with this issue and try to resolve it.

 

 

The next Finance Committee meeting will be August 7, 2012 at 1:00 p.m. and the next Parks Commission meeting will be August 14, 2012 at 6:00 p.m.

 

Motion by Commissioner VanEpps, support by Commissioner Powell to adjourn at 3:15 p.m.  Motion carried.

 

Respectfully submitted,

 

 

 

________________________________________

Julie Homan – Administrative Secretary/Bookkeeper

Draft until approved at next meeting