OSCEOLA COUNTY PARKS COMMISSION DRAFT

Finance Committee

June 5, 2012

Chairman Commissioner Tiedt called the Finance Committee meeting to order at 1:00 p.m. The pledge to the flag was given, followed by prayer.

Present: Commissioner Tiedt, Commissioner VanEpps and Commissioner Elkins.

Others: Carl Baumgras, Julie Homan, Richard & Merry Cook, Roger Weeks

Motion by Commissioner Elkins, support by Commissioner VanEpps to approve the agenda with additions. Motion carried.

Public Comments: none

Motion by Commissioner VanEpps, support by Commissioner Elkins to approve the minutes of May 1, 2012 as presented. Motion carried.

New Business:

Recommendation by Commissioner Elkins, support by Commissioner VanEpps to approve the claims presented in the amount of $11,736.20. Recommendation carried.

The May breakdown of revenues and expenditures were reviewed. Discussions regarding cash balance and park expenditures were reviewed. Comments were discussed regarding the need to use discretion with purchases so that the income can be used for the Rose Lake Middle Restroom.

Office chairs are needed for the park offices. The Finance Committee reviewed new purchases and recommended looking into the state surplus for the chairs that Rose Lake and Crittenden need.

A verbal request was received from Susan Miller regarding special use request of Rose Lake Park. The Finance Committee recommended a written request be made and the Parks Director to review this request with the Park Commission Chair. Any future requests shall be in writing and made 30 days in advance for approval.

The Parks Director submitted a memo regarding his thoughts on compensation to employees for use of their cell services and internet services. The Finance Committee asked this discussion to be on future agendas and to get with the employees and come up with a recommendation to propose for the next meeting.

Old Business:

The full hookup sites at Crittenden were discussed. The park has experienced a need for electrical service of 20/30/50 amps and will be corrected by C. Jackson Electric in the near future. The sewer hookup has posed some problems regarding camper hook up. The distance from camping units to the sanitary service riser is a problem with some of the full hookup sites. The Finance Committee does not want additional charges incurred to hook up to the sanitary service for campers and to find a fix for this situation. The Parks Director and Park Manager will review this situation and work together for a solution.

The playground slide at Crittenden was reviewed. The Finance Committee does not want any trees removed for the slide placement. The Parks Director and Park Manager will review this situation and work together for the placement of the slide that will be arriving within the next couple of weeks.

The Middle Restroom Request for Bids at Rose Lake Park was reviewed. The Parks Director asked about the need for tankless heaters, the timeline for implementation and completion, site preparation and removal of trees. The Finance Committee indicated to move forward on the bid process at this time and will review the completion of this project for the fall if the funding is available.

The park reconciliation of funds was reviewed. The Parks Director asked for changes to the report that is filed by the Park Managers into the office. Crittenden Park Manager indicated the forms are good and to continue using what is available. The Rose Lake Manager expressed his concern regarding the amount of his time needed to prepare the reports. The Finance Committee asked for solutions to this situation and approved extra time for the bookkeeper to assist with this situation at Rose Lake Park.

A map of Rose Lake Park was marked for stump removal and submitted for approval. The Finance Committee will approve with a bid submission and review with the Finance Chair.

A request for a used sanitary pumper for $1,400.00 at Rose Lake Park was reviewed. The Park Manager asked for approval of a pumper that was available in Hudsonville, Michigan for $1,400.00. The Finance Committee discussed the needs, condition of the unit, and how to haul it; as well as asking the question of necessity of this unit versus a zero turn lawn tractor. Recommendation by Commissioner Tiedt, support by Commissioner Elkins to have Rose Lake Park Manager travel to Hudsonville, operate the unit, and use his judgment regarding purchase.

Recommendation carried.

The 5 year plan was reviewed throughout the meeting and ok as submitted.

The spring walk-around at both parks was reviewed. The Finance Committee would like to see this report updated as needed for completions and monetary values placed on the report as completed.

Comments from surveys received regarding Crittenden restroom step, hours posted and services provided. No surveys of Rose Lake Park were received to date.

Park Manager Comments: Roger Weeks would like to purchase a cleaner for disinfecting the restroom and would like to purchase this for future sanitary orders. MSDS sheet will be required for any new products used. The Park Manager discussed the need for bathroom cleaning schedule and training for both parks.

The next Finance Committee meeting will be July 10, 2012 at 1:00 p.m.

Motion by Commissioner VanEpps, support by Commissioner Elkins to adjourn at 3:25 p.m. Motion carried.

Respectfully submitted,

________________________________________

Julie Homan – Administrative Secretary/Bookkeeper

Draft until approved at next meeting