OSCEOLA COUNTY PARKS COMMISSION                DRAFT

Finance Committee

May 1, 2012

 

Chairman Commissioner Tiedt called the Finance Committee meeting to order at 2:00 p.m. The pledge to the flag was given, followed by prayer.

 

Present:            Commissioner Tiedt, Commissioner VanEpps and Commissioner Elkin.

Others:             Carl Baumgras, Julie Homan, Richard & Merry Cook, Roger Weeks

 

Motion by Commissioner Elkin, support by Commissioner VanEpp to approve the agenda with additions.  Motion carried.

 

Public Comments:  none

 

Motion by Commissioner VanEpp, support by Commissioner Elkin to approve the minutes of April 3, 2012 as presented.  Motion carried.

 

New Business: 

 

Recommendation by Commissioner Elkin, support by Commissioner VanEpp to approve the claims presented in the amount of $9,789.56.  Recommendation carried.

 

The April breakdown of revenues and expenditures were reviewed.  Discussions regarding cash balance and park expenditures were reviewed.

 

Bids received for the flood light to the flag at the Rose Lake Park were reviewed.  Recommendation by Commissioner VanEpp, support by Commissioner Elkin to approve Main Street Electric of Evart with a bid of $350.00 to run electric underground to flag pole and install light on pedestal for the flag.  Recommendation carried.

 

Bids received for the septic fields at the Rose Lake Park to be pumped were reviewed.  Recommendation by Commissioner Elkin, support by Commissioner VanEpp to approve Four Seasons of Evart with a bid of up to $730.00 to pump all septic stations at Rose Lake.  Recommendation carried.

 

Bids received for road gravel at Rose Lake Park were reviewed.  Recommendation by Commissioner Elkin, support by Commissioner VanEpp to approve Week’s Trucking of Morley with a bid of $160.00 for 10 yards of 23A road gravel at Rose Lake Park.  Recommendation carried.

 

Bids received for uniforms for Park employees were reviewed.  Discussion followed of disposal of shirts that were stained by paint and ink in pockets and the need for coveralls to be purchased and worn while painting.  Recommendation by Commissioner Elkin, support by Commissioner VanEpp to approve up to $500.00 to Aramark Uniforms for 3XL and 4XL shirts for the Parks Personnel.  Recommendation carried.

 

Bids received for sand at Rose Lake Park were reviewed.  Recommendation by Commissioner Elkin, support by Commissioner VanEpp to approve Week’s Trucking of Morley with a bid of $120.00 for 10 yards of sand at Rose Lake Park.  Recommendation carried.

 

Bids received for swing set parts for repair at Rose Lake Park were reviewed.  The Finance Committee would like further review of the needs for both parks and to provide a quote with the total amount of bid and review these needs at the next meeting. 

 

The need for a new computer at Rose Lake Park was reviewed.  Recommendation by Commissioner VanEpp, support by Commissioner Elkin to approve up to $1,000.00 for a new computer at Rose Lake Park.  Recommendation carried.

 

Old Business:

 

The agenda and Project Listings for May 18th Walk around Both Parks were reviewed.  The Finance Committee would like to use the listings that include pricing with the projects, to incorporate the Parks Directors listing of needs for completion and to include all projects that are have not been completed to date on the list.  This listing will be emailed to the Finance Committee for review prior the May 18th Walk Around Both Parks.

 

The 5 year plan was reviewed throughout the meeting. 

 

The 2012 Park Survey was reviewed with changes.  Recommendation by Commissioner Elkin, support by Commissioner VanEpp to approve the 2012 Park Survey as presented.  Recommendation carried.

 

 

 

 

 

Park Manager Comments: Roger Weeks would like to plan a cookout at the Rose Lake Park with a date of May 9th at 6:00 p.m. and to extend an invitation to all Park Personnel and the Park Commissioners.  He expressed a need for office assistance and the Finance Committee agreed to allow the Bookkeeper to assist with training on the computer at Rose Lake Park.

 

The next Finance Committee meeting will be June 5, 2012 at 1:00 p.m.

 

Motion by Commissioner VanEpp, support by Commissioner Elkin to adjourn at 3:40 p.m.  Motion carried.

 

Respectfully submitted,

 

 

 

________________________________________

Julie Homan – Administrative Secretary/Bookkeeper

Draft until approved at next meeting