OSCEOLA COUNTY PARKS COMMISSION DRAFT
April 3, 2012
Chairman Commissioner Tiedt called the Finance Committee meeting to order at 2:00 p.m. A prayer was given, followed by the pledge to the flag.
Present: Commissioners Tiedt, VanEpps and Elkins.
Others: Carl Baumgras, Julie Homan, Richard & Merry Cook, and Roger Weeks
Motion by Commissioner Elkins, support by Commissioner VanEpps to approve the agenda as adjusted. Motion carried.
Public Comments: none
Motion by Commissioner VanEpps, support by Commissioner Elkins to approve the minutes of September 22, 2011 as presented. Motion carried.
Recommendation by Commissioner VanEpps, support by Commissioner Elkins to approve the claims presented in the amount of $12,650.07. Recommendation carried.
The March 2012 breakdown of revenues and expenditures was reviewed.
A price quote summary was presented for sanitary/maintenance supply items needed for the season for both parks. Recommendation by Commissioner Elkins, support by Commissioner VanEpps to award bids of $240.76 for Integrity, $3,643.80 to Indusco, $639.95 to Smith Lumber, $628.30 to LeRoy Hardware, $1,712.75 to Marion Lumber and $486.73 to Trayers. Recommendation carried.
The bid for the vehicle annual permits for 2012 was reviewed. Recommendation by Commissioner Elkins, support by Commissioner VanEpps to award the bid to Print Masters with a bid of $361.41. Recommendation carried.
A bid for 10 smoke detectors was submitted. Recommendation by Commissioner Elkins, support by Commissioner VanEpps award the bid split evenly one to the Evart and one to the Tustin/LeRoy area at a cost of $5.99 each with batteries included in cost. Recommendation carried.
A bid for propane cost was submitted. The Parks Director discussed the need for the tank at the Rose Lake home to be filled. He referred to huge increases for propane in the May/June time frame. With the exception of the house, no needs are necessary until the fall timeframe for all other tanks. Commissioner VanEpps recommended adding Coyne Oil to the list of possible vendors for bids in the fall. Recommendation by Commissioner VanEpps, support by Commissioner Elkins to fill the house at Rose Lake at a cost of $2.179 from Holtons LP Gas in Evart. Recommendation carried.
A bid for sand and gravel pads for 5 sites at Crittenden Park was reviewed. Four sites are the designated full hookup sites and 1 site for the Managers site. Only one bid was received at the time of meeting. The Finance Committee made the following recommendation. Recommendation by Commissioner VanEpps, support by Commissioner Elkins to allow up to $300.00 per site not to exceed $1,500.00 for the five sites, using processed road gravel and establishing a completion date when awarded. Recommendation carried.
Recommendation by Commissioner Elkins, support by Commissioner VanEpps to contribute a parks hat and a gift certificate of 2 nights camping, a seasonal pass, a paddle boat rental at either parks and not to be used on the major holidays, a $100 value, to be auctioned at the Osceola Community Foundation Banquet on May 3, 2012. Recommendation carried.
The Finance Committee reviewed the walk around information from past walk through at both parks. The Finance committee set a date of Friday, May 18th for the walk around, with the Rose Lake Park at 9:00 am and the Crittenden Park tentatively for 1:00 pm. A rain date was scheduled for Monday, May 21st at the same time. The Finance Committee would like to have an updated list of projects completed prior to the walk around. They discussed the alert weather radios received from Emergency Management and the park employees could use the PA systems to announce bad weather to the park customers. They discussed the Rose Lake softball diamond. The Parks Director will speak with the Parks Commission Chairman for input regarding this matter. They also discussed equipment, signs, defibulators usage and employees.
The 2012 park survey was reviewed. The Finance Committee asked for a line for rating park managers to be added, to add online reservations as a future park improvement, and a larger description of how to turn the forms in i.e. Parks lockbox, mail to office and online form submission.
The 5 year plan was reviewed for 2012, with the funding of projects receiving attention, the engineering plans for Rose Lake middle restroom finalization were discussed and the grant application for the main restroom at Rose Lake has been submitted per Dan Massy.
Park Manager Comments: none.
The Finance Committee asked questions regarding the needs at both park. The Parks Director asked that Rose Lake Park roads and erosion receive attention for 2012 and Crittenden Park has a water line to the office that needs repair. Advertising was reviewed and asked if the golf courses in the area would like to incorporate camping and golfing in a package for advertising, an advertisement in the Discover Osceola magazine and an advertisement in Trekking the Trails were reviewed.
The Finance Committee scheduled the following dates for the 2012 meetings. All Finance Committee meetings will begin at 2:00 p.m. on the following dates: May 1st, June 5th, July 3rd, and August 7th.
Motion by Commissioner Elkins, support by Commissioner VanEpps to adjourn at 3:35 p.m. Motion carried.
Julie Homan – Administrative Secretary/Bookkeeper
Draft until approved at next meeting