OSCEOLA COUNTY

BOARD OF COMMISSIONERS

BOARD MINUTES

JANUARY 17, 2012

 

The Osceola County Board of Commissioners meeting was called to order at 11:04 a.m. by Chairman Dave Brooks at the Courthouse. 

 

Commissioner Emig led those present in prayer.

 

Chairman Brooks led those present in the Pledge of Allegiance to the flag of the United States of America.

 

Roll Call:  Present-Commissioners Tammy Stoner, Ron Sikkema, Roger Elkins,  Larry Emig, Dave Brooks, and Alan Tiedt.  Absent:  Commissioner Mark Brock.

 

Brief public comment:  None.

 

Employee comment:  None.

 

MOTION #1:  Approve Board Agenda

Moved by Commissioner Emig, support by Commissioner Stoner to approve the agenda as amended adding assessment change notices.   Motion carried with a voice vote.

 

MOTION #2:  Approve Board Minutes of  January 3, 2012

Moved by Commissioner Elkins, support by Commissioner Tiedt to approve the regular Board minutes and the Organizational Board minutes of January 3, 2012, as presented.   Motion carried with a voice vote.

 

Assessment Change Notices

Rosie McKinstry, Equalization Director, and Roy Kissinger, Rose Lake Supervisor, were present to discuss Equalization printing and mailing out the assessment change notices and then billing the cost to the local units. Rosie did not have a problem with doing this, however did question where the original postage cost would come from in the budget, since this was not budgeted for 2012.  Susan Vander Pol, County Coordinator, advised she could set up a budget line item for this expenditure and increase the budget for the anticipated reimbursement by the local units.

 

MOTION #3:  Assessment Change Notices

Moved by Commissioner Tiedt, supported by Commissioner Stoner to allow Equalization to print and mail out the assessment change notices for the local units who wish to use this service.  Equalization will then be billing the local units for costs associated with this service.  Motion carried with six (6) yes votes.  Commissioner Brock absent.

 

MOTION #4:  Approval of Consent Agenda

Moved by Commissioner Tiedt, support by Commissioner Sikkema to accept the following Committee recommendations January 17, 2012.

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Board Minutes

January 17, 2012

 

MOTION #4A:  2011 Claims Approval

Approve the 2011 claims for the county in the amount of $ 12,899.88. 

 

MOTION #4B:  2012 Claims Approval

Approve the 2012 claims for the county in the amount of $ 57,880.06. 

 

MOTION #4C:  Annex Building Invoice Payment/Mikey’s Tree Service

Approve the payment for the tree removal by Mikey’s Tree service for the Annex Building Project in the amount of $ 475.00. 

 

MOTION #4D:  USDA Rural Development Grant/EMS

Authorize the EMS Director to apply for a USDA Rural Development Grant for funding for the EMS Base Station and authorize the Chairman to sign. 

 

MOTION #4E:  MMRMA Rap Grant/EMS

Authorize the EMS Director to apply for a MMRMA Rap Grant for CPR Devices. 

 

MOTION #4F:  Ad Hoc Committee for County Policies

Approve a special Ad Hoc Committee of Commissioner Emig, Commissioner Brooks, Susan Vander Pol, Karen Bluhm and Ed Nettle to work on county policies. 

 

MOTION #4G:  2011 Budget Amendments and Cash Transfer

Approve the following 2011 budget amendments and cash transfer:

 

Description                             Line Item                                Decrease                     Increase

Animal Control-FICA                         101.430.719.000                                                                                 $        360

Animal Control-Dental                       101.430.721.002                                                                                 $        205

 

Health Insurance-EMS                      210.000.721.001                                 $   14,752

Bad Debt-EMS                                    210.000.870.000                                                                                 $   14,752

 

Transfer Other                                      101.890.999.005                                 $        897

Health Insurance-Adm.                     101.102.721.001                                                                                 $        490

Health Insurance-Pros.                       101.282.721.001                                                                                 $        407

 

Perm. Employees-Sheriff                   101.301.702.003                                 $     2,899

Health Insurance-Sheriff                   101.301.721.001                                                                                 $     2,899

 

Appointed Official                              230.000.702.001                                                                                 $        610

Temp. Employees                               230.000.702.004                                 $       610

 

Sick Pay-EMS                                      210.000.702.008                                 $     9.920

Capital Equip.-EMS                            210.000.979.001                                 $     7,000

Package Prop. Damage-EMS            210.000.963.000                                 $   12,250

Capital Outlay Vehicle-EMS             210.000.981.000                                 $   12,000

 

 

 

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Board Minutes

January 17, 2012

 

Description                             Line Item                                Decrease                     Increase

Overtime-EMS                                     210.000.702.005                                                                                 $   16,920

Perm. Employees-EMS                      210.000.702.003                                                                                 $   18,250

Retirement Co. Share-EMS               210.000.720.000                                                                                 $     6,000

 

Cash transfer of $300 from 269 Law Library to the 101 General Fund.

 

MOTION #4H:  2012 Budget Amendments

Approve the 2012 budget amendments as presented. 

 

Description                             Line Item                                Decrease                     Increase

Grant-State ORV                                 101.330.543.000                                 $     2,199

Perm. Employees                                 101.330.702.003                                 $     2,199

 

State Grant-Snowmobile                    101.332.543.000                                 $        750

Perm. Employees-Snowmobile         101.332.702.003                                 $        259

Holidays-Snowmobile                        101.332.702.006                                                                                 $         291

FICA-Snowmobile                              101.332.719.000                                                                                 $             3

Retirement-Snowmobile                    101.332.720.000                                                                                 $             3

Health Ins.-Snowmobile                    101.332.721.001                                 $         93

Dental-Snowmobile                            101.332.721.002                                                                                 $             2

Workers Comp-Snowmobile             101.332.722.000                                                                                 $             1

Life-Snowmobile                                 101.332.724.001                                 $           3

Disability-Snowmobile                       101.332.724.002                                                                                 $             8

Gas & Oil-Snowmobile                       101.332.747.000                                                                                 $           82

Equip.-Snowmobile                             101.332.931.000                                                                                 $         227

Safety Contg.-Snowmobile               101.890.999.002                                 $    1,012

 

MOTION #4I:  Criminal History Background Checks-Sheriff Dept. Fee

Approve charging a fee of $ 5.00 for criminal history background checks by the Sheriff’s Department for Reed City and Evart Housing and review the fee annually.

 

MOTION #4J:  DHS Transportation Contract for Commission on Aging

Approve the contract with the Department of Human Services for 2012 for transportation with the Commission on Aging and authorize the Chairman to sign. 

 

MOTION #4K:  Veteran Home Care Agreement/COA

Approve the Veterans Home Care agreement and authorize the Chairman to sign.  

 

MOTION #4L:  Radio Talk Show/COA

Approve the Commission on Aging Director to do a radio talk show for senior information and services. 

 

MOTION #4M:  Travel Time Pay Policy/COA

Approve change of the Travel Time Pay Policy to read: “to set the hourly rate of pay at minimum wage for time spent in travel between clients for Commission on Aging part-time employees, not holding a grant-paid position.” 

 

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Board Minutes

January 17, 2012

 

MOTION #4N:  2012 Remonumentation Contract

Approve the 2012 contract with LCM Surveying for the Remonumentation Program and authorize the Chairman to sign. 

 

MOTION #4O:  Chairman/Set Hours on Site at Courthouse

Allow the Chairman to have a couple of set hours on site at the Courthouse each week with per diem. 

 

Approval of consent agenda carried with roll call vote. Voting yes:  Commissioners Stoner, Sikkema, Elkins, Brooks, Emig and Tiedt.  Absent:  Commissioner Brock.

 

MOTION #5:  Request for Proposals/EMS Architect Engineering Firm

Moved by Commissioner Emig, supported by Commissioner Stoner to authorize the EMS Director and County Coordinator to work on a Request for Proposals for Architect Engineering firm.  Motion carried with six (6) yes votes, Commissioner Brock absent.

 

MOTION #6:  Interview of COA Director on “Talk of Cadillac”

Moved by Commissioner Sikkema, supported by Commissioner Stoner to approve the Commission on Aging Director doing an interview for “Talk of Cadillac”.  Motion carried with six (6) yes votes, Commissioner Brock absent.

 

Board liaison reports given.

 

Extended Public Comment:  None.

 

Moved by Commissioner Sikkema, supported by Commissioner Stoner to adjourn at 12:38 p.m.

 

 

 

 

_______________________                          ___________________________

Karen Bluhm, County Clerk                           Dave Brooks, Chairman