OSCEOLA COUNTY BOARD OF COMMISSIONERS

BOARD MINUTES

FEBRUARY 7, 2012

 

Meeting called to order at 12:50 p.m. by Chairman Dave Brooks.

 

Chairman Brooks opened the meeting with a prayer and the Pledge of Allegiance.

 

Roll call:  Commissioners Ron Sikkema, Mark Brock, Tammy Stoner, Dave Brooks, Larry Emig, and Alan Tiedt present.

 

Communications:  none

 

Brief public comment:  none

 

Employee comment:  none.

 

MOTION #1: APPROVAL OF AGENDA

Motion by Commissioner Emig, supported by Commissioner Sikkema, to approve agenda with addition.  Motion carried with a voice vote.

 

MOTION #2:  APPROVAL OF BOARD MINUTES OF JANUARY 17, 2012

Motion by Commissioner Stoner, supported by Commissioner Sikkema, to approve Board of Commissioners’ minutes of January 17, 2012. Motion carried with voice vote.

 

Old Business

Commissioner Brooks read a letter from Shari Spoelman. Letter requests increase of work hours from MSU Extension secretary from 37 ½ hours to 40 hours per week.

 

Motion by Commissioner Emig, support by Commissioner Sikkema to increase work hours for MSU Extension Secretary from 37 ½ hours per week to 40 hours per week.

 

Discussion followed on budget provisions for the increase in hours.  Motion is amended as follows:

 

MOTION #3: APPROVAL OF FLEXIBLE INCREASE IN WORK HOURS FOR MSU EXTENSION SECRETARY

Motion by Commissioner Emig, supported by Commissioner Sikkema. to allow MSU Extension flexibility in work hours for the MSU Extension Secretary to work between 37 ½ and 40 hours per week as their budget allows.  Motion carried with six (6) yes votes, Commissioner Elkins absent, Commissioner Stoner voting no.

 

Old Business

Shari Spoelman, Regional Director for MSU Extension, read a letter from Tom Coon to Susan Carlson in appreciation of her service. 

 

MOTION #4:  APPROVAL OF 1-17-12 COMMITTEE OF THE WHOLE CONSENT AGENDA

Motion by Emig, supported by Tiedt, to approve consent agenda.  Motion carried with seven (7) yes votes, Commissioner Elkins absent.

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Board Minutes

February 7, 2012

 

MOTION #4A:  Approve Payment of Accounts Payable

Approve the accounts payable invoices for  claims for the county in the amount of $46,336.38 and recommend the several amounts scheduled therein be allowed also that the Clerk of this Board be allowed to draw orders on the County Treasurer for the same.  

 

MOTION #4B:  Annex Project Claim

Approve the claim for the annex project to Hallmark Construction in the amount of $19,529.37.

 

MOTION #4C:  Rescind Motion 5 of October 18, 2011

Rescind Motion Number 5 of the Board of Commissioners minutes of October 18, 2011. 

 

MOTION #4D:  AT&T Contract Release

Approve the AT&T Contract Release for Reed City Schools for the Centrex lines and authorize the chairman to sign.   

 

MOTION #4E:  Budget Amendments & Treasurer’s Journal Entry Report for December 2011

Approve the budget amendments and the treasurer’s journal entry report for December as presented. 

 

Description                             Line Item                                Decrease                     Increase

Permanent Employee                         101.261.702.003                                                                                 $    2,502

FICA                                                      101.261.719.000                                                                                 $       192

Retirement                                            101.261.720.000                                                                                 $       250

Contingencies/Other                           101.261.999.005                                 $      2,944

 

Appropriated Fund Balance              280.120.699.001                                                                                 $  19,000

Capital Outlay                                     280.120.989.000                                                                                 $  19,000

 

Transfer In                                            245.120.695.000                                                                                 $      543

Transfer Out                                         101.965.999.022                                                                                 $      530

Retirement Co. Share                         101.253.720.000                                 $        530

 

Cash transfer of $530 from the 101 General Fund to the 245 Public Improvement Fund.

 

MOTION #4F:  Parks’ Grant Submission Approval

Approve the submission of a grant for the Parks bathroom remodeling, authorize appropriate signatures and approve a $19,000 no interest match loan for the Parks from the County to be paid back over four years at $5,000 each year. 

 

MOTION #4G:  Snow Removal by Road Commission

Approve utilization of the Road Commission to remove snow when necessary, but utilizing the most cost effective method. 

 

MOTION #4H:  Special Investigator/Consultant (Detective)/Sheriff’s Department

Approve the creation of a Special Investigator/Consultant (Detective) with the Osceola County Sheriff’s Office with the wage set at a starting deputy’s wage and payment from part-time employees for 2012. 

 

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Board Minutes

February 7, 2012

 

MOTION #4I:  Computer Purchase/County Treasurer

Approve a computer purchase for the County Treasurer with money from her budget and a budget amendment submitted. 

 

MOTION #4J:  Salary Line Item Budget Amendments

Approve the budget amendment for the salary line-items for the County Treasurer and County Prosecutor for 2011’s budget.

 

Description                             Line Item                                Decrease                     Increase

Payroll/Elected Official                      101.253.702.001                                                                                 $       164

Retirement/County Share                  101.253.720.000                                 $         164

Payroll/Elected Official                      101.282.702.001                                                                                 $       310

Retirement/County Share                  101.282.720.000                                 $         310

 

MOTION #4K:  2012 Osceola County Emergency Plan

Approve the authorization of the 2012 Osceola County Emergency Plan as submitted. 

 

MOTION #4L:  1st Quarter Work Agreement/Emergency Management

Approve the 1st Quarter Work Agreement for Emergency Management and authorize the chairman to sign. 

 

MOTION #4M:  NAACHO Grant/Medical Reserve Corps

Approve the NAACHO Grant for the Medical Reserve Corps and authorize the chairman to sign. 

 

MOTION #4N:  Application for Home Depot Foundation Grant

Approve the application for a Home Depot Foundation grant and authorize the chairman to sign.

 

MOTION #4O:  Community Foundation Grant for COA

Approve the Commission on Aging’s application to the Community Foundation for a grant of approximately $10,000 and authorize the appropriate signatures. 

 

MOTION #4P:  United Way/COA Application

Approve the Commission on Aging application to the United Way for approximately $30,000 and authorize the appropriate signatures. 

 

MOTION #4Q:  Research Contract with MOTA for Home Delivered Meals

Approve looking into a contract with MOTA for delivery of the home meals for seniors. 

 

MOTION #4R:  COA Building Changes

Allow the COA Director to work with the Maintenance Department to make some room/wall changes and put in dividers within his existing budget. 

 

MOTION #4S:  COAM 2012-2013 Union Contract

Approve the COAM 2012-2013 union contract. 

 

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February 7, 2012

 

MOTION #4T:  FOIA Write-offs

Approve the write off of the outstanding FOIA requests in the amount of $ 422.13. 

 

MOTION #4U:  Safety Training for County Employees

Approve the State Police Community Service Trooper to bring Safety Training for the County employees. 

 

MOTION #4V:  Marion Lease Agreement/Health Department

Approve the lease agreement with the Jacksons for the Marion building utilized by the Health Department. 

 

Approval of consent agenda carried with roll call vote. Voting yes:  Commissioners Stoner, Sikkema, Elkins, Brooks, Brock and Emig.  Absent:  Commissioner Elkins.

 

MOTION #5: APPROVAL OF MERIT NETWORK SERVICE AGREEMENT

Motion by Commissioner Tiedt, supported by Commissioner Sikkema, to approve the Merit Network Service Agreement for a five year period and authorize Chairman to sign.  Motion carried with six (6) yes votes, Commissioner Stoner voting no, Commissioner Elkins absent.

 

MOTION #6:  APPROVAL OF ONE-TIME LUMP SUM PAYMENT TO EMPLOYEES

Motion by Commissioner Emig, supported by Commissioner Sikkema, to approve a one-time lump-sum payment of $500 for all Osceola County full time non-union general employees and $250 for each general non-union part time employees scheduled to work each week.  Motion carried with six (6) yes votes, Commissioner Stoner voting no, Commissioner Elkins absent.

 

MOTION #7:  APPROVAL OF NACO CONFERENCE & REIMBURSEMENT OF EXPENSES

Motion by Commissioner Sikkema, supported by Commissioner Brock, to approve allowing Commissioner Emig to attend the NACO conference and authorize up to $1000 reimbursement for the conference.  Motion carried with six (6) yes votes, Commissioner Stoner voting no, Commissioner Elkins absent.

 

MOTION #8:  APPROVAL OF MOVE OF COMMUNITY DEVELOPER AND DRAIN COMMISSIONER

Motion by Commissioner Brock, supported by Commissioner Tiedt, to approve moving the Community Developer position upstairs to the old board room and move the Drain Commissioner to the office downstairs by the Technology department.  Motion carried with seven (7) yes votes, Commissioner Elkins absent.

 

MOTION #9:  APPROVAL OF ADA ACCOMMODATION

Motion by Commissioner Sikkema, supported by Commissioner Emig, to approve an Americans with Disability Act accommodation for a COA employee in regards to CPR training per the COA Director’s request.  Motion carried with seven (7) yes votes, Commissioner Elkins absent.

 

 

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Board Minutes

February 7, 2012

 

MOTION #10:  APPROVAL OF PREPAID CASH DISBURSEMENTS

Motion by Tiedt, supported by Emig. for approval of December prepaid cash disbursements in the amount of $800,268.92.  Motion carried.

 

Committee Reports

 

Commissioners reported on liaison meetings they had attended recently.

Commissioner Brooks reported on his “office hours” here at the courthouse.

 

Board comments:  None.

 

Extended public comment:   None.

 

Motion by Commissioner Stoner, support by Commissioner Emig, to adjourn the meeting. Motion carried with a unanimous voice vote.  

 

 

 

____________________________                            ___________________________

Sara Youngs, Deputy County Clerk                           Dave Brooks, Chairman