COMMITTEE OF THE
WHOLE
The Committee meeting was called to order by Chairman Larry
Emig at
Present: Commissioners Hoaglund, Brock, Brooks, Sikkema, Faber, Tiedt and Emig.
Also present: Carol Halladay-County Treasurer, Lt. Justin Halladay-Sheriff’s Dept., Mark Watkins-Emergency Management, Robin Yost-Vital CHEK, Susan VanderPol-County Coordinator and Karen Bluhm-County Clerk.
Motion by Commissioner Tiedt, support by Commissioner
Brooks to approve the minutes from
Motion by
Commissioner Sikkema, support by Commissioner Brock to approve the agenda. Motion carried.
Recommendation by Commissioner Brooks, support by Commissioner Brock to approve the claims presented in the amount of $46,923.23. Recommendation carried.
Brief public comment: None.
Employee comment: None.
Robin Yost, from Vital CHEK, shared a brief history of their company with committee members. She told those present that Vital CHEK provides a walk in “counter solution” for the use of credit and debit cards by consumers. She advised the committee there was no cost to the County and user fees are paid by consumers. Vital CHEK provides the equipment necessary at no cost to the County; however the County is responsible for an analog phone line connection. She also explained that once the transaction is complete, the County then prints out the check, from the equipment provided, so the County immediately has their money without waiting the standard 2-3 business days other vendors require. Vital CHEK provides installation of all equipment as well as staff training and customer support. Both Carol Halladay, County Treasurer, and Karen Bluhm, County Clerk, asked committee members to consider this service as they have been having trouble with the current provider, formerly Government Payment Services, since a merger of that company occurred last fall. They also noted that with Vital CHEK customers would be able to use their credit and debit cards at the counter without calling an “800” number, not to mention we would have the payment for services immediately.
Recommendation by Commissioner Tiedt, support by Commissioner Hoaglund to approve the Vital CHEK, “Counter Solution” product for use in any departments wishing to participate. Recommendation carried.
Discussion was then held on the contract in place with Government Payment Services (GPS) for
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credit card services and whether the wording in that contract allowed us to terminate services with them at any time.
Recommendation by Commissioner Brock, support by Commissioner Tiedt to terminate the contract with Government Payment Services. Recommendation carried.
After
further discussion on the termination clause in the Government Payment Services
it was decided to table the recommendation to contract with Vital CHEK until
Recommendation by Commissioner Faber, support by Commissioner Sikkema to table the Vital CHEK recommendation to the April meeting. Recommendation carried.
Loraine
McCall, COA Director, and Lance Cornelius, Maintenance Supervisor, presented an
update on the remodeling at the
WatchGuard Camera Purchase
Lt.
Justin Halladay, Sheriff’s Department, was present to discuss the purchase of
three Watch Guard cameras for the new departmental vehicles. Lt. Halladay was able to obtain a $2500 grant
through MMRMA for one half the cost of one camera and he had budgeted enough
for the purchase of two cameras. This
leaves him short $2500 for the third camera.
He asked to transfer from the Drug Fund the needed $2500 so all three
cameras could be purchased and installed in all three vehicles.
Recommendation by Commissioner Tiedt, support by Commissioner Brock to purchase three WatchGuard cameras for the Sheriff’s Department with $2500 coming from the Drug fund. Recommendation carried.
Lt.
Halladay also spoke to the committee about purchasing an additional laptop and
a better quality digital camera for Deputy Hooper using funds from the Drug
Fund. Lt. Halladay was advised these
purchases could be made without Board approval.
Commissioner Brooks then asked about a proposed budget amendment for the
Milo Training. Lt. Halladay explained
the
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value of the training and asked that he be allowed to
spend $1500 from the Drug Fund for this training expense.
Recommendation by Commissioner Tiedt, support by Commissioner Brock to approve the following budget amendment and cash transfer.
Line Item Description Increase Decrease
267.000.695.000 Transfer In $ 1,500
265.000.699.001 Approp. Fund Balance $ 1,500
265.000.999.000 Transfer Out $ 1,500
267.000.931.000 Equipment $ 1,500
Cash transfer of $1500.00 from the 265 Fund to the 267 Fund.
Recommendation carried.
Scrap Tire Cleanup
Dan
Massy, Economic Developer, shared with committee members the two bids received
for the scrap tire cleanup project in
Recommendation by Commissioner Tiedt, support by
Commissioner Brooks to select Entech, Inc. for the scrap tire cleanup project
in
Emergency Medical Services
Ed
Nettle, EMS Director, gave a general update to committee members. He reported transports
are down about 119 runs from year 2006 to 2007
resulting in less revenue for the department.
Ed also spoke briefly about vehicle maintenance and let the committee
members know he is still investigating the purchase of a new ambulance. He noted he is looking at several options
regarding a new ambulance and wants to be sure his recommendation will be the
best for the County as well as the department.
Ed then asked for
committee members to support the updated Mutual Aid agreements with both
Missaukee and
Recommendation by Commissioner Brooks, support by
Commissioner Hoaglund to update the EMS Mutual Aid agreements with Missaukee
County and Mecosta County and authorize the Chairman of the Board to sign. Recommendation carried.
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Minutes
2006 Homeland Security Grant Extension
Mark Watkins, EMD
Director, explained that the 2006 Homeland Security Grant has been extended so
he asked committee to approve keeping the local planners working until the
grant money is expended. He also
reported that Diane Bush has been selected out of three regional coordinators
to continue.
Recommendation by Commissioner Tiedt, support by Commissioner
Brock that pursuant to the Emergency Management Governing Board approval that
the 2006 funding for the local planners be extended to the end of September 2008
or until funding is depleted.
Recommendation carried.
Mark Watkins then
shared his quarterly work agreement and asked for committee approval.
Recommendation by Commissioner Brock, support by Commissioner
Hoaglund to approve the Emergency Management quarterly work agreement as
presented and authorize the Chairman to sign.
Recommendation carried.
Susan VanderPol,
County Coordinator, told committee members that when Ed Nettle, EMS Director
was hired last year he was given two personal days to use between July 1, 2007
and Dec. 31, 2007 and according to the personnel policy he would not receive
this year’s personal days until his hire date in June. She also noted that on his anniversary date
his vacation time would be five days and yet the Board originally gave him two
weeks vacation in his first year of employment with the County. She felt it was the intention of the Board to
allow him four personal days in year 2008 and another two weeks vacation upon
his 1st year anniversary.
Recommendation by Commissioner Tiedt, support by Commissioner
Sikkema to give EMS Director, Ed Nettle, four personal days for 2008 and upon
his anniversary date he will be awarded two weeks vacation. Recommendation carried.
Purchase of Clerk’s Office Copier
Jon-Thomas Burgess,
Technology Coordinator, presented the quotes for the purchase of a new copier
for the Clerk’s office. He looked at
five different vendors and explained some of the differences in the quotes and
machines. He noted we had approximately
$8,000 in the budget for the purchase.
He recommended the Konica Minolta Biz Hub 420 from Albin and explained
that not only were they the best quote for the amount of machine but our cost
per copy was much lower. He did note
that upon checking references, he felt comfortable that the vendor would offer
good maintenance and future support.
Recommendation by Commissioner Sikkema, support by
Commissioner Tiedt to authorize the purchase of the Konica Minolta Biz Hub 420
from Albin in the amount of $6,239.81 with a cost per page of $.0085. Recommendation carried.
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Revised Policies
Susan VanderPol,
Recommendation by Commissioner Tiedt, support by Commissioner Faber to approve policy changes to the Funeral Leave Policy, Other Leave Policy, Personal Leave Policy, Sick Leave Policy and Smoking Policy as presented. Recommendation carried.
Cooperative Reimbursement Amendments for Prosecutor
& Friend of the Court
Susan
VanderPol,
Recommendation by Commissioner Tiedt, support by Commissioner Faber to approve the amended Prosecuting Attorney Cooperative Reimbursement Agreement and the Friend of the Court Cooperative Reimbursement Agreement and authorize the Chairman to sign. Recommendation carried.
Budget Amendment
Recommendation by Commissioner Brooks, support by Commissioner Sikkema to approve the following budget amendment:
Line Item Description Increase Decrease
245.120.644.001 Reimb./Grants $ 7,331
245.120.695.000 Transfer In $ 2,000
101.290.901.001 Software Development $ 2,000
101.965.999.028 Transfer Out/Public Imprv. $ 2,000
245.902.970.003
Recommendation carried.
Extended public
comment: None.
Employee
comment: None.
Motion by Commissioner Brooks, support by Commissioner
Hoaglund to adjourn at
_____________________________ ________________________________
Karen J. Bluhm, County Clerk Larry Emig, Chairperson