BOARD OF COMMISIONERS
COMMITTEE OF THE WHOLE
MINUTES
The Committee meeting was called to order at
Present: Commissioners Hoaglund, Brooks, Sikkema, Faber, Tiedt, Brock and Emig. Also present: Carol Halladay-County Treasurer, Dan Massy-Economic Developer, Mark Watkins-EMD Director, Susan VanderPol-County Coordinator and Karen Bluhm-County Clerk.
Motion by
Commissioner Brock, support by Commissioner Tiedt to approve the agenda as
amended. Motion carried.
Brief public comment: None.
Motion by
Commissioner Brock, support by Commissioner Tiedt to approve the
Recommendation by
Commissioner Brooks, support by Commissioner Hoaglund to approve the claims in
the amount of $59,010.80. Recommendation
carried.
County
Treasurer/Bond
Carol Halladay, shared information with committee members
regarding SB368 signed on
Tax Credit for
Elderly, Disabled, Etc.
TAX CREDIT FOR ELDERLY, DISABLED, ETC.
WHEREAS,
the County Board of Commissioners may provide that for taxes paid in the first
year of delinquency before May 1, for the homestead property for which a senior
citizen, paraplegic, quadriplegic, eligible serviceman, eligible veteran,
eligible widow, totally and permanently disabled person, or blind person, as
those persons are defined in Chapter 9 of Act No. 291 of the Public Acts of
1967, as amended, makes a claim before February 15, for the credit
provided by Chapter 9 of Act No. 281 of the Public Acts of 1967, as amended, if
that claimant presents a copy of the form filed for that credit to
Page 2
Committee
of the Whole
the
WHEREAS, the County’s general fund must refund to the
Delinquent Tax Fund any interest waived pursuant to the act to the above
statute;
NOW THEREFORE BE IT RESOLVED, that the Personnel &
Administration/Finance Committee recommends that the Board of Commissioners
waive any interest, fee or penalty as specified above for the 2006 tax levy. In
addition, the committee recommends that the Board emphasize that:
1. The property tax credit claims must have been filed
with the
Department of Treasury prior to
2. The eligible person must
retain a copy of the property tax credit claim and
present a copy of the claim to the
3. The
eligible person must not have received the credit before
4. The Taxes
must be paid by
Recommendation by
Commissioner Brock, support by Commissioner Sikkema to adopt. Recommendation carried.
Carol Halladay,
Purpose--It is the policy of Osceola County to invest its funds
in a manner, which will provide the highest investment return with the maximum
security while meeting the daily cash flow needs of the County and comply with
all state statutes governing the investment of public funds.
Scope--This investment policy applies to all financial assets
of the County. These assets are
accounted for in the various funds of the County and include the general fund,
special revenue funds, debt service funds and capital project funds (unless
bond ordinances and resolutions are more restrictive), enterprise funds,
internal service funds, trust and agency funds and any new fund established by
the County.
Objectives--The primary objectives, in priority order, of the
County=s investment activities shall be:
Safety--Safety of principal is the foremost objective of the
investment program.
Investments
shall be undertaken in a manner that seeks to insure the preservation of
capital in the overall portfolio.
Diversification:
The investments will be diversified
by security type and institution in order that potential losses on individual
securities do not exceed the income generated from the remainder of the
portfolio.
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Committee of the Whole
Return
on Investment--The investment
portfolio shall be designed with the objective of obtaining a rate of return
throughout the budgetary and economic cycles, taking into account the
investment risk constraints and the cash flow characteristics of the portfolio.
Delegation of Authority to
Make Investments--Authority to manage
the investment program is derived from the following: Osceola County Board of
Commissioners= most current resolution designating depositories and
MCL 48.40 requiring the
The Osceola County Treasurer
is limited to investments authorized by Act 20 of 1943, as amended, and may
invest in the following:
NOTE--the following list
includes all investments authorized by Act 20 PA 1943, as amended. Each County may remove or limit each section
of the list as the County desires.
(a)
Bonds, securities, and other obligations of the
(b)
Certificates of deposit, savings accounts, deposit accounts, or depository of a
financial institution. Authorized
depositories shall be designated by the Osceola County Board of Commissioners
at the Board=s organizational meeting after each regular election
of the commissioners.
(c)
Commercial paper rated at the time of purchase within the 2 highest
classifications established by not less than 2 standard rating services and
that matures not more than 270 days after the date of purchase.
(d)
Repurchase agreements consisting of instruments listed in (a).
(e)
Bankers= acceptances of
(f)
Obligations of this state or any of its political subdivisions that at the time
of purchase are rated investment grade by not less than 1 standard rating
service.
(g)
Mutual funds registered under the investment company act of 1940, title I of
Chapter 686, 54 Stat. 789, 15 U.S.C. 80a-1 to 80a-3 and 80a-4 to 80a-64, with
the authority to purchase only investment vehicles that are legal for direct
investment by the County. This authorization
is limited to securities whose intention is to maintain a net asset value of
$1.00 per share.
(h) Investment Pools through an interlocal agreement under the urban cooperation act of 1967, 1967 (Ex Sess) PA 7, MCL 124.501 to 124.512.
(i)
Investment Pools organized under the surplus funds Investment Pool Act, 1982 PA
367, 129.111 to 129.118.
(j)
The Investment Pools organized under the local government Investment Pool Act,
1985 PA 121, MCL 129.141 to 129.150.
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Committee of the
Whole
Safekeeping and Custody--All security transactions, including collateral for
repurchase agreements and financial institution deposits, entered into by the
Osceola County Treasurer may be on a cash basis or delivery vs payment basis as
determined by the
Prudence--Investments shall be made with judgment and care,
under circumstances then prevailing, which persons of prudence, discretion and
intelligence exercise in the management of their own affairs, not for
speculation, but for investment, considering the probable safety of their
capital as well as the probable income to be derived.
Recommendation by
Commissioner Tiedt, support by Commissioner Sikkema to adopt. Recommendation carried.
WHEREAS, under the laws of
the State of Michigan, Act No. 40 of the Michigan Public Acts of 1932, 1st
Extra Session, as amended (MCL 129.12), this Board is required to provide, by
resolution, for the deposit of all public monies, including tax monies,
belonging to, or held for, the State, County or other political units coming
into the hands of the County Treasurer, in one or more Financial Institutions
within the State.
THEREFORE BE IT RESOLVED,
by the Osceola County Board of Commissioners as follows:
1 The Osceola County Board of Commissioners hereby provides
for the designation and deposit of all public money including tax money by the
Osceola County Treasurer in the following financial institutions:
Chemical Bank
Citizens Bank
Huntington National Bank
JP Morgan Chase Bank
Lake Osceola State Bank
2. The Treasurer is authorized to enter into and execute on
behalf of the County any contracts with any bank or trust company for the
safekeeping or their party custodianship of any of the County’s securities as
well as any contracts or repurchase agreements with any corporation for the
purchase of any such securities which will be the subject of such safekeeping
or third party custodianship arrangements, on such terms and conditions as the
County Treasurer shall require, and;
3. The County Treasurer is authorized to rely on the continuing
effect of these Resolutions until amended or repealed by a subsequent
resolution of this or a successor Board of Commissioners.
Recommendation by
Commissioner Sikkema, support by Commissioner Hoaglund to adopt. Recommendation carried.
Page 5
Committee of the
Whole
Dan Massy, Economic Developer, was present to brief
committee members on the bid process and the options acceptable by the State of
Recommendation by
Commissioner Sikkema, support by Commissioner Hoaglund to authorize Dan Massy
to bid out the scrap tire removal project for the Orient Township property
subject to the funding being approved by the State. Recommendation carried.
Carol Halladay and Dan Massy left the meeting at
Emergency
Management Administrative Assistant Position
Mark Watkins, Emergency Management Director, spoke to the
committee his current Administrative Assistant being chosen to be the new
Mecosta County Emergency Management Director.
He explained how the funding for the position works and asked that he be
allowed to fill the position as soon as possible. He would like to put Diane Bush in this
capacity as she has been working with the current staff and knows the
position. Susan VanderPol,
Mark Watkins then briefly updated committee members on the current emergency situation as it relates to the weather.
Mark left the meeting at
Lance Cornelius, Maintenance Supervisor, updated committee
members regarding the MIOSHA letter previously received. Lance reported that with the assistance of
Susan VanderPol,
Lance Cornelius left the meeting at
Page 6
Committee of the Whole
Susan VanderPol,
Recommendation by Commissioner Brooks, support by Commissioner Hoaglund to award the 2008 bulk paper purchase to Integrity Business Solutions in the amount of $5,173.14. Recommendation carried.
Commissioner Emig reported no new information at this
time. Susan VanderPol,
Susan VanderPol,
None received.
Commissioner Emig reported that at the
Susan VanderPol,
Recommendation by Commissioner Sikkema, support by Commissioner Faber to give the old office chair to retired employee Ruth Ann Stevens for the sum of $1.00. Recommendation carried.
Committee of the Whole
Susan VanderPol,
Recommendation by Commissioner Sikkema, support by
Commissioner Tiedt to allow the new Animal Control Director 2 weeks of vacation
upon date of hire. Recommendation
carried.
Employee Comment:
Karen Bluhm,
Extended public comment: None.
Moved by Commissioner Hoaglund, support by Commissioner
Faber to adjourn at
___________________________ _____________________________
Karen J. Bluhm,