BOARD OF COMMISSIONERS
MINUTES
The Osceola County Board
of Commissioners was called to order at
Roll Call-Present: Brock,
Hoaglund, Sikkema, Tiedt, Faber, Brooks and Emig.
Absent: None.
Brief public comment: None.
Employee comment: None.
MOTION #1: Approval of Board
Agenda
Motion by Commissioner
Hoaglund, support by Commissioner Faber to approve the agenda with the addition
of an update on the possible tractor purchase for the Maintenance
Department. Motion carried with voice
vote.
MOTION #2: Approve Board Minutes
of
Motion by Commissioner
Sikkema, support by Commissioner Tiedt to approve the Board minutes of
RETIREMENT PRESENTATIONS
The Board recognized three
retiring employees at this part of the meeting for their years of service to
The Board also recognized
Karen Bluhm, Osceola County Clerk, for her service to the Michigan Association
of County Clerks as their President in the year 2007.
The Board recessed at
Board meeting resumed at
Purchase of Lawn Tractor for Maintenance Department
Lance Cornelius,
Maintenance Supervisor, was present to advise the Board about his further
investigation into the purchase of a new lawn tractor for departmental
use. He explained to the Board his
reasons for recommending the purchase of the Husqvarna
lawn tractor from State Street Hardware here in
MOTION #3: Purchase of Lawn
Tractor
Motion by Commissioner
Brooks, support by Commissioner Brock to purchase the Husqvarna
lawn tractor from State Street Hardware in Reed City not to exceed
$5700.00. Motion carried with seven yes
votes.
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Board Minutes
Lance briefly addressed
the COA Tustin facility restroom remodeling, noting the COA Director was not in
agreement with the Committee’s previous decision on the 22nd of
January to lower building capacity and remodel the existing restrooms. He will be meeting at the
Commissioner Emig directed
Commissioner Emig reviewed
the Committee minutes of
RESOLUTION 2008-0001
TAX CREDIT FOR ELDERLY, DISABLED, ETC.
WHEREAS,
the County Board of Commissioners may provide that for taxes paid in the first
year of delinquency before May 1, for the homestead property for which a senior
citizen, paraplegic, quadriplegic, eligible serviceman, eligible veteran,
eligible widow, totally and permanently disabled person, or blind person, as
those persons are defined in Chapter 9 of Act No. 291 of the Public Acts of
1967, as amended, makes a claim before February 15, for the credit
provided by Chapter 9 of Act No. 281 of the Public Acts of 1967, as amended, if
that claimant presents a copy of the form filed for that credit to
the
WHEREAS, the County’s general fund must refund to the
Delinquent Tax Fund any interest waived pursuant to the act to the above
statute;
NOW THEREFORE BE IT RESOLVED, that the Personnel &
Administration/Finance Committee recommends that the Board of Commissioners
waive any interest, fee or penalty as specified above for the 2006 tax levy. In
addition, the committee recommends that the Board emphasize that:
1. The property tax credit claims must have been filed
with the
Department of Treasury prior to
2. The eligible person must
retain a copy of the property tax credit claim and
present a copy of the claim to the
3. The
eligible person must not have received the credit before
4. The Taxes
must be paid by
Motion by Commissioner Brooks, support by Commissioner Brock to adopt. Motion carried with seven yes votes.
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Board Minutes
RESOLUTION 2008-0002
Purpose--It is the policy of Osceola County to invest its funds
in a manner, which will provide the highest investment return with the maximum
security while meeting the daily cash flow needs of the County and comply with
all state statutes governing the investment of public funds.
Scope--This investment policy applies to all financial assets
of the County. These assets are
accounted for in the various funds of the County and include the general fund,
special revenue funds, debt service funds and capital project funds (unless
bond ordinances and resolutions are more restrictive), enterprise funds,
internal service funds, trust and agency funds and any new fund established by
the County.
Objectives--The primary objectives, in priority order, of the
County=s investment activities shall be:
Safety--Safety of principal is the foremost objective of the
investment program.
Investments
shall be undertaken in a manner that seeks to insure the preservation of
capital in the overall portfolio.
Diversification:
The investments will be diversified
by security type and institution in order that potential losses on individual
securities do not exceed the income generated from the remainder of the
portfolio.
Return
on Investment--The investment
portfolio shall be designed with the objective of obtaining a rate of return
throughout the budgetary and economic cycles, taking into account the
investment risk constraints and the cash flow characteristics of the portfolio.
Delegation of Authority to
Make Investments--Authority to manage
the investment program is derived from the following: Osceola County Board of
Commissioners= most current resolution designating depositories and
MCL 48.40 requiring the
The Osceola County Treasurer
is limited to investments authorized by Act 20 of 1943, as amended, and may
invest in the following:
NOTE--the following list
includes all investments authorized by Act 20 PA 1943, as amended. Each County may remove or limit each section
of the list as the County desires.
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Board Minutes
(a)
Bonds, securities, and other obligations of the
(b)
Certificates of deposit, savings accounts, deposit accounts, or depository of a
financial institution. Authorized
depositories shall be designated by the Osceola County Board of Commissioners
at the Board=s organizational meeting after each regular election
of the commissioners.
(c)
Commercial paper rated at the time of purchase within the 2 highest
classifications established by not less than 2 standard rating services and
that matures not more than 270 days after the date of purchase.
(d)
Repurchase agreements consisting of instruments listed in (a).
(e)
Bankers= acceptances of
(f)
Obligations of this state or any of its political subdivisions that at the time
of purchase are rated investment grade by not less than 1 standard rating
service.
(g)
Mutual funds registered under the investment company act of 1940, title I of
Chapter 686, 54 Stat. 789, 15 U.S.C. 80a-1 to 80a-3 and 80a-4 to 80a-64, with
the authority to purchase only investment vehicles that are legal for direct
investment by the County. This
authorization is limited to securities whose intention is to maintain a net
asset value of $1.00 per share.
(h) Investment Pools through an interlocal agreement under the urban cooperation act of 1967, 1967 (Ex Sess) PA 7, MCL 124.501 to 124.512.
(i)
Investment Pools organized under the surplus funds Investment Pool Act, 1982 PA
367, 129.111 to 129.118.
(j)
The Investment Pools organized under the local government Investment Pool Act,
1985 PA 121, MCL 129.141 to 129.150.
Safekeeping and Custody--All security transactions, including collateral for
repurchase agreements and financial institution deposits, entered into by the
Osceola County Treasurer may be on a cash basis or delivery vs payment basis as
determined by the
Prudence--Investments shall be made with judgment and care,
under circumstances then prevailing, which persons of prudence, discretion and
intelligence exercise in the management of their own affairs, not for
speculation, but for investment, considering the probable safety of their
capital as well as the probable income to be derived.
Motion by Commissioner Brooks, support by Commissioner Faber to adopt. Motion carried with seven yes votes.
RESOLUTION 2008-0003
WHEREAS, under the laws of
the State of Michigan, Act No. 40 of the Michigan Public Acts of 1932, 1st
Extra Session, as amended (MCL 129.12), this Board is required to provide, by
resolution, for the deposit of all public monies, including tax monies,
belonging to, or held for, the State, County or other political
units coming into the
hands of the
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THEREFORE BE IT RESOLVED,
by the Osceola County Board of Commissioners as follows:
1 The Osceola County Board of Commissioners hereby provides
for the designation and deposit of all public money including tax money by the
Osceola County Treasurer in the following financial institutions:
Chemical Bank
Citizens Bank
Huntington National Bank
JP Morgan Chase Bank
Lake Osceola State Bank
2. The Treasurer is authorized to enter into and execute on
behalf of the County any contracts with any bank or trust company for the
safekeeping or their party custodianship of any of the County’s securities as
well as any contracts or repurchase agreements with any corporation for the
purchase of any such securities which will be the subject of such safekeeping
or third party custodianship arrangements, on such terms and conditions as the
County Treasurer shall require, and;
3. The County Treasurer is authorized to rely on the continuing
effect of these Resolutions until amended or repealed by a subsequent
resolution of this or a successor Board of Commissioners.
Motion by Commissioner Brooks, support by Commissioner Sikkema to adopt. Motion carried with seven yes votes.
MOTION #4: Scrap Tire Grant Application
Motion by Commissioner Brooks, support by Commissioner Tiedt
to authorize Dan Massy to bid out the scrap tire removal project for the
MOTION #5: 2008 Bulk Paper Purchase
Motion by Commissioner Brooks, support by Commissioner Hoaglund to award the 2008 bulk paper purchase to Integrity Business Solutions in the amount of $5,173.14. Motion carried with seven yes votes.
MOTION #6: Disposal of Office Chair
Motion by Commissioner Brooks, support by Commissioner Hoaglund to give an office chair to retired employee Ruth Ann Stevens, which she previously used, for the sum of $1.00. Motion carried with seven yes votes.
MOTION #7: Animal Control Benefit Time
Motion by
Commissioner Brooks, support by Commissioner Tiedt to allow the new Animal
Control Director 2 weeks of vacation upon date of hire as the new
Director. Motion carried with seven yes
votes.
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Commissioner Emig
then reviewed the Committee minutes of
MOTION #8: Payment of Accounts Payable Invoices
Moved by Commissioner Brooks, support by Commissioner Faber
to submit the accounts payable invoices in the amount of $79,962.04 and
recommend the several amounts scheduled therein be allowed also that the Clerk
of this Board be allowed to draw orders on the
MOTION #9: Payment of Prepaid Invoices
Moved by Commissioner Brooks, support by Commissioner Faber to submit the prepaid invoices in the amount of $676,249.30 and recommend the several amounts scheduled therein be allowed also that the Clerk of this Board be allowed to draw orders on the County Treasurer for the same. Motion carried with seven yes votes.
MOTION #10: Soil Erosion Permit Fees
Motion by Commissioner Brooks, support by Commissioner Sikkema to increase the Soil Erosion permit fee on Commercial permits by $50.00 taking it from $150.00 to $200.00. Motion carried with seven yes votes.
MOTION #11: EMD Regional Coordinator Position
Motion by Commissioner Brooks, support by Commissioner Brock to make the Regional Coordinator position at EMD a temporary full-time at 40 hours per week, with no insurance or retirement benefits, and funding to come totally from the grant. Motion carried with seven yes votes.
MOTION #12: EMD Local Planner Position
Motion by Commissioner Brooks, support by Commissioner Brock to establish the Local Planner position in EMD as a temporary full time position, with no insurance or retirement benefits, until the grant expires March 31, 2008. Motion carried with seven yes votes.
Commissioners shared their reports from Board liaison appointments.
Motion by Commissioner Sikkema, support by Commissioner
Brock to adjourn at 11:
____________________________ ________________________________
Karen J. Bluhm,