OSCEOLA COUNTY PARKS COMMISSION DRAFT
Personnel Committee
December 4, 2007
Chairperson Mark Brock called the
meeting of the Personnel Committee to order at 5:35 p.m. and pledge to the flag
was given.
Present: Mark
Brock and Don Lewis
Others: Jim
Wolfe and Julie Homan
Motion by Don Lewis, supported by
Mark Brock to approve the agenda. The
motion was unanimously supported.
Public Comments: none.
Motion by Don Lewis, supported by
Mark Brock to approve the minutes of October 2, 2007. The motion was unanimously supported.
New Business:
The
director’s evaluation will be discussed later after the arrival of Morris
Langworthy.
The
parks guideline for filling open positions was discussed. The parks have always used the guidelines
followed by the Osceola County Personnel and Operations Policies and
Procedures. The Committee reviewed the
guide and did not find information regarding this matter. The Committee discussed the EEOC rules and
the information obtained regarding the County posting all position openings
internally prior to advertising the positions to the public. The Director will speak with Susan Vander
Pol,
The
guidelines for the evaluation process of parks personnel were discussed. The evaluation form needs to be revised to
streamline the form, remove the numbering system and use a 3-step evaluation of
performance ratings of exceeds, satisfactory or unsatisfactory. The Parks Director to review the forms and
make corrections as needed on the parks employee evaluation forms that will be
used in the future.
Morris
Langworthy arrived at 5:45 p.m.
The director’s evaluation was
discussed with the need to revise the form of evaluation used. After numerous changes to the form, the
Committee discussed the ratings for the evaluation. The Committee discussed the need to establish
goals for the director at the beginning of the year by the Commissioners. The Director needs to keep a better paper
trail of all procedures performed and personnel situations that arise during
the year. This would allow the Committee
to evaluate the Director on his job performance. The Committee discussed the two managers
leaving and the reasons for their departure.
Discussion continued regarding the
Rose Lake Store food handler license not available for the Health Departments
inspection, the 2008 parks position and wages were reviewed, the volunteer
positions were reviewed regarding procedures, and the Parks Director to put
together a procedure for the parks personnel to use in regards to the
volunteers that are used at the parks during the operation of parks.
The bonus program was reviewed
with changes made to the agreement for the park managers as follows. No bonus incentive will be received for an
unsatisfactory evaluation. The
incentive bonus will be given at the close of the park season dependent upon
their monthly satisfactory evaluation.
If the manager leaves prior to the close of the season, the incentive
bonus will be pro-rated to the time of leaving based upon the monthly
satisfactory evaluations.
Two claims for unemployment were
discussed. Review of the current
paperwork received and the need to be a seasonal employer with the state to
prevent these claims from being processed was reviewed. The Parks Director to review this process to
obtain seasonal status with the state regarding employment.
Old Business:
The parks administrative
secretary/bookkeeper evaluation of Julie Homan was discussed. Motion by Morris Langworthy, supported by
Don Lewis to accept the
evaluation. The motion was unanimously
supported.
A motion for the Parks Directors
evaluation was reviewed. The Committee
will ask the full board to review the evaluation that was given and ask for
support of this evaluation at the next Parks Commission meeting. The Parks Director was asked to respond
regarding the evaluation and he stated he believed the evaluation to be fair;
he will improve in his timeliness of important items that need attention and
will try to improve and take his job more seriously in the future.
Motion by Don Lewis, supported by
Mark Brock to adjourn
the meeting at 9:50 p.m. The motion was
unanimously supported.
Respectfully submitted,
________________________________________
Julie Homan – Administrative
Secretary/Bookkeeper