BOARD OF COMMISSIONERS COMMITTEE OF THE WHOLE
MINUTES
The committee meeting was called to order by Chairman Emig
for the purpose of reviewing the claims at
Regular committee business was called to order at
Present: Commissioners Hoaglund, Brooks, Sikkema, Tiedt and Emig.
Also present: Lt. Justin Halladay-Sheriff’s Dept., Ed Nettle-EMS Director, Mark Watkins-EMD Director, Russ Wayne-Jail Administrator, Charles Brooks-Brooks Security, Sue VanderPol-County Coordinator and Karen Bluhm-County Clerk.
Motion by
Commissioner Sikkema, support by Commissioner Tiedt to approve the agenda as
amended. Motion carried.
Brief public comment: None.
Employee comment: None.
Motion by Commissioner
Sikkema, support by Commissioner Tiedt to approve committee minutes as
presented for December 4, 2007. Motion
carried.
Recommendation by
Commissioner Brooks, support by Commissioner Sikkema to approve the claims in
the amount of $92,009.09. Recommendation
carried.
Budget Amendments
and Cash Transfers
Recommendation by
Commissioner Brooks, support by Commissioner Tiedt to approve the following
budget amendments and cash transfers:
Line Item Description Increase Decrease
101.965.695.015 Unreserved
Fund Balance $ 40,000
101.861.720.000 MERS $ 40,000
210.000.702.003
210.000.702.005 Overtime $ 28,200
210.000.722.000 Workers
Compensation $ 7,000
210.000.860.000 Travel
Expense $ 1,000
210.000.956.000 Training
& License $ 4,000
210.000.979.001 Capital
Equipment $ 10,000
210.000.981.000 Capital
Outlay-Vehicles $ 16,000
210.000.983.000 Lien/Lease $ 11,000
210.000.980.016 Capital
Lease $ 2,000
210.000.728.000 Printing
& Binding $ 1,300
210.000.719.000 FICA $ 6,000
210.000.720.000 Retirement
Cty. Share $ 6,000
210.000.721.001 Health
Insurance $ 11,000
210.000.721.002 Dental
Insurance $ 800
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Committee Minutes
December 18, 2007
210.000.726.000 Postage $ 300
210.000.702.008 Sick
Pay $ 1,000
101.101.702.001 Elected
Officials Payroll $ 2,000
101.101.713.000 Per
Diem $ 2,000
269.000.695.000 Transfer
In $
300
269.000.729.000 Publications $ 300
101.131.808.013 Transcripts $ 300
101.965.999.024 Transfer
Out $ 300
101.265.724.002 Disability $ 80
101.253.728.000 Printing
& Binding $ 80
101.283.724.002 Disability $ 38
101.283.726.000 Postage $ 38
101.284.724.002 Disability $ 185
101.284.727.001 Misc.
supplies $ 185
101.332.720.000 Retirement $ 520
101.332.940.000
101.332.724.001 Life
Insurance $ 15
101.332.724.002 Disability $ 68
101.332.931.000 Equipment $ 99
101.253.402.000 Real
Property $
133,537
101.253.402.001 Personal
Property $
133,537
101.257.702.003 Permanent
Employees $ 8,200
101.257.702.004 Temporary
Employees $ 8,200
101.253.721.002 Dental
Insurance $ 165
101.253.724.002 Life
Insurance $ 35
101.253.728.000 Printing
& Binding $ 200
101.253.402.000 Real
Property $ 7,268
101.301.720.000 Retirement $ 7,268
101.315.724.002 Disability $ 135
101.315.932.000 Vehicle
Maintenance $ 135
101.331.720.000 Retirement $ 820
101.331.724.001 Life
Insurance $ 23
101.331.724.002 Disability $ 104
101.331.720.003 Permanent
Employees $ 947
Cash transfer of $300
from the 101 General Fund to the 269 Law Library Fund.
Recommendation
carried.
Bids Received for
Sheriff’s Department Truck Purchase
Lt. Justin Halladay, from the Sheriff’s Department, was present and shared the bids received for the purchase of a new truck for the department from the 2008 budget. Justin was previously before the committee asking to look at used vehicles, since he only budgeted $18,00 for this purchase; however committee members asked him to look into a new vehicle. Justin reviewed all bids from lowest to highest explaining any differences between the quotes. When asked by the committee members, Justin reported this vehicle will be used mainly for the Marine and Snowmobile patrols; however it will be used during bad weather for patrol and for carrying large quantities of evidence when needed. After some discussion, the committee members felt the ¾ ton truck would be the best option for the department. Discussion was held on how to fund the
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Committee Minutes
December 18, 2007
purchase. Babb Ford is willing to do a two-year lease on the vehicle, so it was decided to put down $14,000 now and the remainder of the 2008 budget money will be used to outfit the vehicle. Justin was told to budget the remaining cost of the vehicle in the 2009 budget.
Recommendation by
Commissioner Brooks, support by Commissioner Hoaglund, to purchase through a
lease option the 2008 Ford F250 Crew Cab 4x4 at a cost of $23,995.13 from Babb
Ford for the Sheriff’s Department with $14,000 to come from their 2008 budget
for the first year of the lease.
Recommendation carried.
Justin Halladay left at 9:35 a.m.
Ed
Nettle, EMS Director, was present to explain the Institutional Training
Affiliation Agreement with
Recommendation by
Commissioner Sikkema, support by Commissioner Tiedt to approve the
A brief discussion on the use of helicopters in
transfers and the possibility of adding another helicopter by Spectrum for such
transfers.
Ed
briefly advised committee members of a housing problem in Evart for our
paramedics. Ed is working with the
landlord to remedy the problem.
Ed
Nettle left the meeting at 9:58 a.m.
Lance
Cornelius, Maintenance Supervisor, was present with Charles Brooks, from Brooks
Security. They reported checking the
equipment and making necessary adjustments to reduce response time on calls
from 35 seconds to as little as 11 to 18 seconds. Mr. Brooks reported the industry standard is
2 minutes for response time. Discussion
was also held regarding the need for a designated line going into the booking room
at the jail, which is staffed 24 hours per day, 7 days per week. Currently the calls go into a phone line,
which is only staffed 8 hours per day for 5 days per week. After some discussion it was decided to go
ahead with the designated phone line at an additional cost of $260 per year. Mr. Brooks again explained the advantages of
their monitoring the system to be sure it is in proper working order at all
times. Mr. Brooks also explained the
first year full warranty on the system to committee members. Discussion then
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moved to changing the courthouse over to this security
system and eliminating the ADT system currently in place. The committee members would like to see
continuity with the security
systems
and this would also alleviate the Sheriff’s Department staff dealing with so many
different systems for security purposes.
Mr. Brooks provided a cost of approximately $4,752.00 for the Courthouse
being added to the system. After further
discussion, the committee felt the money no longer being paid to ADT for their
contract and monies available through the Homeland Security Terrorist Grant
would be enough to fund the project.
Recommendation by
Commissioner Tiedt, support by Commissioner Sikkema to approve the bid from
Brooks Security in the amount of $4,752.00 for a new security system in the
courthouse with the majority of the funding to come from Homeland Security
Terrorist Grant. Upon completion of
installation of the new system, the County shall terminate service with ADT for
their services. Recommendation carried.
Charles
Brooks left at 10:46 a.m.
Lance
then talked with the committee about being called the night before to help salt
an area of road on 1 mile between
Lance
then spoke regarding the MIOSHA letter received last month. He reported walking through the Annex
building with Gene VanGordon, Plumbing Inspector, regarding the issues
addressed in the MIOSHA correspondence.
Mr. VanGordon is putting a letter with recommendations together for the
County. Once the letter from Mr.
VanGordon is received MIOSHA shall be contacted.
Commissioner
Tiedt was excused at 11:07 a.m.
Lance
Cornelius and Russ Wayne left at 11:07 a.m.
Emergency
Management/Management Assistance Compact
Mark
Watkins, Emergency Management Director, was present asking the committee to
approve the Management Assistance Compact.
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Recommendation by
Commissioner Sikkema, support by Commissioner Hoaglund to adopt the following
resolution:
AUTHORIZING RESOLUTION
WHEREAS, the State of
WHEREAS, the statutes
also authorize the State to coordinate the provision of any equipment,
services, or facilities owned or organized by the State or its political
subdivisions for use in the affected area upon request of the duly constituted
authority of the area; and
WHEREAS, this
Resolution authorizes the request, provision, and receipt of
interjurisdictional mutual assistance in accordance with the Emergency
Management Act, Act 390 of the Public Acts of 1976, as amended among political
subdivisions within the State;
NOW, THEREFORE, BE IT
RESOLVED by the Osceola County Board of Commissioners that in order to maximize
the prompt, full and effective use of resources of all participating
governments in the event of an emergency or disaster we hereby adopt the
Michigan Emergency Management Assistance Compact which is attached hereto and
incorporated by reference.
Recommendation carried.
Mark Watkins, EMD
Director, talked about the on-going 18-month regionalization process, and the
shifting of how they manage grants. He
explained some of the reasons for doing it this way. He also talked about some of the challenges
incurred to be sure Osceola County gets its fair share of the grant monies
available. Mark noted we are ahead of
the curve as related to public safety.
He explained the City Watch Box equipment and how it works. That system is currently not in use and Mark
explained why to the committee.
Recommendation by
Commissioner Brooks, support by Commissioner Hoaglund to approve and authorize
the Chairman to sign the Interoperability Communication Equipment Purchase
agreement. Recommendation carried.
Mark Watkins left at
11:58 a.m.
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Committee Minutes
Brief discussion was
held. This item will be placed back on
agenda for late January committee meeting.
AAA: Commissioner Larry Emig for period of Jan. 1, 2008
through Dec. 31, 2009.
Brownfield Redevelopment Authority: Lori Mitchell, Bob Godbold and Terry Grabow
for term Jan. 1, 2008 through Dec. 31, 2010.
Building Authority:
Gloria Eisenga for term Jan. 1, 2008 through Dec. 31, 2011.
9-1-1:
Commissioner Mark Brock.
Public Health: Commissioners
Ron Sikkema and Dave Brooks.
Community Corrections:
Commissioner Elmo Hoaglund.
Human Services Collaborative Board: Commissioner Larry Emig.
Michigan Northern Counties: Commissioner Larry Emig with Commissioner
Dave Brooks as alternate.
Michigan Works:
Commissioner Larry Emig.
NEMSAS:
Commissioner Larry Emig.
Region 8: CEDS
Committee Appointment-Larry Morlock and Dan Massy.
Parks:
Commissioners Mark Brock, Alan Tiedt and Elmo Hoaglund.
Planning Commission:
Pete Ermatinger and Commissioners Larry Emig and Alan Tiedt.
Youth Attention Center:
Commissioner Larry Emig.
Recommendation for appointments carried.
At the previous
committee meeting a recommendation was made to participate in the Electric
Choice Agreement through MMRMA. Susan
VanderPol, County Coordinator, reported how the money flow for payment of this
utility works within the agreement which committee members have been
provided. We now need to officially
approve the agreement and authorize our MMRMA Member Representative to sign on
behalf of the County.
Recommendation by Commissioner Sikkema, support by Commissioner Hoaglund to approve the Electric Choice Agreement through MMRMA and authorize the County’s MMRMA member representative to sign. Recommendation carried.
Advisory Counsel-COA By-Laws
Commissioner Emig asked committee members to review the proposed by-laws
for a Commission on Aging Advisory Board.
He reported Diane Phelps and Mary Lou Proefrock have met with Loraine
McCall, COA Director, to develop the proposed by-laws for the group.
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Discussion was held on the possible functions for the group with
Commissioner Emig noting the group would be a non-authority group. The group would serve in an advisory capacity
only.
Road Commission
A brief discussion was held regarding some concerns the Board members
have with current operations at the County Road Commission. Some area residents have expressed concern
that this Board is waiting to expand the Road Commission to a 5-member board
until after the 2008 election.
One-Year Reduction in Remonumentation Representative
Salary
Susan VanderPol, County Coordinator, and grant administrator for the
Remonumentation Grant reported the 2008 grant has been reduced by $22,000. Bill Sikkema, County Surveyor and
Remonumentation Representative, is asking his salary be reduced for 2008 and
the money put toward the completion of the corners so they may be completed
timely. After some discussion the
following recommendation was made.
Recommendation by Commissioner Brooks, support by Commissioner Sikkema for a reduction in salary for 2008 for the Remonumentation Representative at his request. Recommendation carried.
2008 Remonumentation Corner Contract
Susan VanderPol, County Coordinator, briefly reviewed the proposed 2008
Remonumentation Corner Contract and asked the committee to approve.
Recommendation by Commissioner Sikkema, support by Commissioner Brooks to approve the proposed 2008 Remonumentation Corner Contract and authorize the Chair to sign.
Recommendation carried.
Resolution for Public Health
The committee reviewed a resolution from
SUPPORT FOR ISABELLA COUNTY DUE
TO FAILURE OF STATE OF MICHIGAN TO MEET FUNDING OBLIGATIONS
Whereas, The
Central Michigan District Health Department is a component unit of Isabella
County, meaning the Department is an organization legally separate from the
County while the County remains financially accountable for its actions; and
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Whereas, the State
of
Whereas, the State
of Michigan has failed to meet its disbursement obligation, opting instead to
hold Medicaid funds intended for disbursement to local health departments; and
Whereas, the
Central Michigan District Health Department provided Medicaid-related services
in good faith and in anticipation of timely disbursement of Federal funds now
held by the State of Michigan; and
Whereas, despite
numerous inquiries regarding release of these funds, state officials refuse to
commit to a date upon which funds owed to local health departments will be
released; and
Whereas, the Central Michigan District Health Department
continues to incur expenses related to providing mandated Medicaid services to
citizens of Isabella and Osceola Counties and its service region; and
Whereas, the
financial strain on Health Department finances, caused by the State of Michigan
through its decision to withhold federal funds intended for distribution to
local health departments.
Whereas, the
Isabella County Board of Commissioners, in order to assure fiscal solvency of
the Central Michigan District Health Department, agreed to loan to Central
Michigan District Health Department the sum of $196,000, to be repaid with
interest calculated at an annual rate of 4.5% upon the Department’s receipt of
Medicaid funds from the State of Michigan.
Now, Therefore, Be It Resolved, the Osceola County Board of Commissioners formally protests decisions
by the State of Michigan to withhold Federal Medicaid funds intended for
distribution to local health departments, and calls on the State to immediately
disburse these funds with accumulated interest, and
Be It Further Resolved, the Osceola County Board of Commissioners appreciates the Isabella
County Board of Commissioners for assuring fiscal solvency to the Central
Michigan District Health Department with a loan due to the fiscal
irresponsibility of the State of Michigan.
Now, Therefore, Be It Resolved that a copy of this resolution shall be distributed to federal and
state legislative delegations that represent Osceola County, to Governor
Jennifer Granholm, the Michigan Association of Counties and Isabella
County.
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Recommendation by
Commissioner Brooks, support by Commissioner Sikkema to adopt. Recommendation carried.
Employee comment: Commissioner Hoaglund expressed concern that the State does not send the full 38% of the gasoline tax to local governments for road maintenance as provided for in the law.
Extended Public Comment: Judge Nichols spoke briefly about a possible MAC appointment. He also reported they have hired Terri Pontz to the vacancy in their office.
Motion by
Commissioner Sikkema, support by Commissioner Hoaglund to adjourn at 1:30
p.m. Motion carried.
________________________________ ______________________________
Karen J. Bluhm, County Clerk Larry Emig, Chairperson