OSCEOLA COUNTY PARKS COMMISSION DRAFT

Finance Committee

November 6, 2007

Chairperson Alan Tiedt called the meeting of the Finance Committee to order at 2:53 p.m. and pledge to the flag was given.

Present: Alan Tiedt, Elmo Hoaglund and Tom Van Epps.

Others: Jim Wolfe, Julie Homan, and Richard & Merry Cook.

Motion by Tom Van Epps, supported by Elmo Hoaglund to approve the agenda. The motion was unanimously supported.

Public Comments: None

Motion by Elmo Hoaglund, supported by Tom Van Epps to approve the minutes of October 2, 2007. The motion was unanimously supported.

New Business:

Site rental for monthly and premium sites for the two county parks was discussed. Questions were raised regarding Rule # 7 with the Osceola County Parks Rules & Regulations.

A recommendation was made by Elmo Hoaglund, supported by Tom VanEpps to change Rule # 7 to read:

Site rental will be made on first come basis and campers may rent Premium sites only once during any 30 day month-to-month period. Holiday premium site rentals will be for a three-day rental only. Monthly rental rates will be applied to any site that is available with no electric charges for one month only. If monthly rental will be for two or more months, metered sites will be used and electric charges will apply. The recommendation was unanimously supported.

Leaf blowing at the parks was discussed with comments made regarding the use of Glenn Mattocks service and the need for a more economical means of service for the leaf cleanup at Rose Lake Park. Rental of commercial equipment was discussed along with the purchase of a walk behind leaf blower. Quotes to be developed and reviewed for rental an/or purchase prior to the season opening in 2008.

Comments were made regarding the postal service at Rose Lake Park and that the carriers were not allowed to bring the mail into the park due to the previous manager rules regarding speeding in the park by the carriers. Julie will contact the LeRoy Post Master and make arrangements to return the postal service into the park.

The Sunrise Lake Lease with the DNR and legal council with James Thompson, P.C. Attorneys at Law office was discussed. Mr. Thompson reviewed the lease and the changes that the Osceola County Parks Commission made to the Lease. He stated the changes were valid and the language on the lease was safe for submission to the DNR. Tom VanEpps discussed the lease with Rick Johnson recently and asked for support regarding this matter. Rick suggested that Keith Charters DNR Resource Commission may offer some assistance and that he would contact him. Tom VanEpps submitted a letter to Keith Charter, asking for assistance in moving forward with the purchase and/or lease of the Sunrise Lake property and is waiting for a response to this letter. Jim stated a copy of the lease as revised was submitted to Mr. Charters for his review.

The Osceola County Parks received two claims for unemployment from previous employees and discussed the policy regarding unemployment for the park staff. Julie to submit any possible ineligibility/disqualification due to the voluntary leaving separation in accordance with the Michigan Unemployment Insurance Agency by the November 9^th deadline.

Old Business:

With time constraints regarding the meeting starting later than planned the Consider Payment of Claims of $18,950.65 was moved to the end of the old business agenda and all other agenda items moved forward for review.

The October cash report was given by Julie with cash at the county treasurer at $648.60, Citizens Bank checking at $1,143.55, savings at $20,114.42 and the CD’s at $13,667.26 and $63,949.95 with a total cash on hand of $99,523.78.

The October breakdown of revenues and expenditures was discussed with comments regarding loses the Parks have for the 2007 season.

Motion by Tom Van Epps, supported by Elmo Hoaglund to approve Budget Amendment # 6 for $1,800.00, Budget Amendment # 7 for $4,000.00 and Budget Amendment # 8 for $8,500.00. The motion was unanimously supported.

The five-year plan for the three parks was reviewed. Sunrise Lake was put on hold due to the lease. Rose Lake and Crittenden parks needs and priorities discussed. The Finance Committee would like to have the water, septic, and bathroom needs being placed as priorities for the 2008 season. The Parks Director will contact professionals to perform routine maintenance on the wells, septic and bathrooms and ask them to submit their recommendations to keep these items in good working conditions to the board for review.

The 2008 final budget was discussed and will be submitted to the county as approved by the full Parks Commission at the October meeting.

The Rose Lake Electrical Upgrade was discussed. The State of Michigan sent the check and request for permit back to the Parks with a statement stating a construction permit application and fee is not warranted for this project. The plans were “Examined and Approved.” Advertisement for bids went into the local papers and letters submitted to local electrical contractors for bids to be submitted to the Osceola County Parks by November 15, 2008.

With time constraints, the next three agenda items: Crittenden Primitive Sites and Parking; Park Stores Electrical Upgrade; and Pavilion Electrical Upgrade were placed on hold until the next meeting.

The Parks Inventory was discussed after reviewing the Directors corrections to the listings for all three parks. Questions were raised regarding the disposal of deleted items and what happened to these items. The Finance Committee asked for a policy to be put in place regarding how, when and by whom a full inventory will be completed; forms required for placing and/or removing inventory items; and submitting this policy for review at the next meeting.

Water Softeners for the Rose Lake Park Residence and Restrooms were discussed. Quotes for the restrooms, the residence and the store will be obtained for review at a future meeting.

The Rose Lake tractor is completed with repairs being completed at Burnips in Big Rapids. An additional $433.00 was needed to the original $1,200.00 quote with approval by the Chairman to make these repairs to the radiator and to get the tractor delivered back to the park. Questions were raised regarding whether all equipment was winterized and the Director to double check with the past managers regarding this matter.

The Rose Lake Store rental was discussed for the 2008 season. Rhonda Avery does not wish to rent the Rose Lake store in the future. The need for someone at Crittenden Park store was also discussed and the parks will need to advertise these positions for next year.

The Finance Committee would like to ask the Personnel Committee to review and make adjustments to the Park Manager bonus system based on successful performance of six 30-day evaluations to be performed by the Parks Director on the Park Managers.

All past and current bills were reviewed. Motion by Tom Van Epps, supported by Elmo Hoaglund to approve all payment of claims totaling $18,950.65 for the parks since October 2, 2007 to present. The motion was unanimously supported.

Park Manager Comments: None.

Motion by Elmo Hoaglund, supported by Tom Van Epps to adjourn the meeting at 5:40 p.m. The motion was unanimously supported.

Respectfully submitted,

________________________________________

Julie Homan – Administrative Secretary/Bookkeeper